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Last Friday Google’s Gmail Blog released 9 important reasons to archive emails in Gmail. Arching simply allows you to clean out your inbox without having to delete all of your messages. Gmail archives are still completely searchable and you can restore emails to your inbox at any time. You can read the full post here, however here is the summary of the 9 top reasons to archive emails in Google:
- Because you can
- Birthdays
- Fate-tempting is bad. You just never know
- Mailing lists
- Phone numbers and addresses
- Posterity
- Procrastination
- That guy
- Winning arguments
Archiving mail in Gmail
Archiving moves messages out of your inbox and into All Mail, letting you tidy up your inbox without deleting anything. Messages you archive can be found in All Mail, in any labels you’ve applied, and by searching Gmail. When someone responds to a message you’ve archived, the conversation containing that message will reappear in your inbox.
To archive messages:
- Select a message by checking the box next to the sender’s name.
- Click Archive.
If you have a conversation open, you can archive it by clicking Archive at the top of the page.
To move mail back to your inbox:
- Click All Mail.
- Check the box next to the sender’s name.
- Click Move to Inbox.
I still don’t get why just saving it in my inbox is bad…
Hi Adam,
I don’t think saving in your inbox is necessarily “bad” but archiving just gives you the added benefit of having a cleaner inbox. If you’re the type of person who like organization then archiving would be beneficial.
i would still rather just leave them in my inbox instead of archiving. having seen how the archiving works on my friends account, i like having them searchable by date… ie just clicking older, older til i get to the approximate time i sent it.
Searching gmail requires that you type some vague search word that returns 50 messages or more arranged in no particular order. Currently, there is no way to arrange the search return by message date, message sender, or message size. the messages are only arranged in whatever random order gmail thinks the search term matched the message. Now this requires that you pick a really good search term huh? If only the gmail search was as good as the google search
I do archive, but not all. Here’s why I delete:
http://blog.gadodia.net/gmail-9-reasons-not-to-archive-messages/